June Roundtable and District Meeting Agenda

Montana Council
Lewis and Clark District
District Roundtable and Meeting
LDS Stake Center, 1015 15th Ave S
June 4, 2013

1. Roundtables 6:30-7:30 p.m.
A. Boy Scout – Unit Budgeting, Program Planning, National Membership Change
B. Cub Scout – Unit Budgeting, Program Planning
2. Opening Ceremony, 7:30 p.m.
3. Approval of Minutes of the May Meeting
4. Welcome, Introductions and Recognitions
5. Old/New Business
A. Upcoming Events – Webelos Rendezvous; Cub Day Camp; Flag Day; Fourth of July Parade; Voyagers Baseball Night/Scout Show.
B. Upcoming Training – NYLT; Recruitment Training
C. District Committee Member Registration (If not registered through a unit, bring $17.40)
6. Committee Reports
A. Camping Committee
B. Training Committee
C. Advancement
D. Programs Committee – Webelos Rendezvous, Cub Day Camp, Flag Day, Fourth of July Parade, Voyagers Baseball Night/Scout Show.
E. OA
F. Other Committee Reports
7. District Executive Report
8. District Commissioner Report
9. District Chair Report
10. Other Business
11. Adjournment to Sip N’ Dip Lounge, 17 7th Street South, for Roberts Sendoff (Non Uniform event).
Next Meeting July 2, 2013, 6:30 p.m. at LDS Stake Center, 1015 15th Avenue South.

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Day Camp Staff Training

Just a reminder that we are offering two training sessions for everyone volunteering to work at Day Camp in June. These sessions are for Walk Around/Den Leaders, Station/Program Area Leaders, and anyone else who is volunteering at camp.

You only need to attend one of the two sessions. The training will be held on site at Medicine River Scout Center.

The first session is tomorrow 5/30 from 6:30pm until 8:30pm.
The second session is on Saturday 6/1 from 9:30am until 11:30am.

If you have any questions, please contact Ken Roberts at 952-1769.

Flag Day Ceremony – June 14, 2013

The Lewis and Clark District, BSA, have been asked to participate in the annual Flag Day Ceremony on June 14, 2013 at Overlook Park.  The ceremony begins at 8 a.m. and usually concludes around 9 a.m.  Several quest speakers, including Montana Lieutenant Governor John Walsh, are schedule to speak along with musical performances and ending with the raising of the “big” flag.  Scouts have been asked to kick off the ceremony by leading the pledge of allegiance and helping to raise the flag at the end.  Come celebrate and show your patriotic and scout spirit by attending this special annual event.  Any units and/or scouts interested in participating are asked to RSVP Bill Rutten at dclcmtbsa@gmail.com to sign up and for more details.  This is an excellent opportunity for the Lewis and Clark District scouts to provide a community service to the city of Great Falls and to be recognized.  I hope to see many scouts in attendance.

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Spring Camporee Results

A little wet but otherwise a good time was had by all. The 2013 Spring Camporee was held at Scoutana Ranch and was a geocaching theme. I am happy to announce the winners….

1st Place goes to Troop 152….Anacondas

2nd Place goes to Troop 28….Da hooters

3rd Place goes to Troop 14….Phoenix

Congratulations to all the boys who won the raffel prizes and the adults too!

Looking forward to Fall Camporee at Camp Rotory……see you there.

 

Veteran’s Memorial Clean-up

In an effort to look good and be prepared for Memorial Day, Scouts are invited to come show up at the memorial on Saturday May 25th at 9:30am to help with weeding, clean-up, and planting of flowers.

For further info and details call Charlie Crookshanks at 728-2014

Cub Scout Day Camp Information

“WEIRD SCIENCE”

Lewis and Clark District

Cub Scout Day Camp

2013

Camp Program Overview:

The theme for the Lewis and Clark District Cub Scout Day Camp 2013 is “Weird Science”. Many theme related activities are already in progress for all programs; as with previous years we will be separating Cub Scouts by rank. We will offer them opportunities for advancement as well as providing activities and instruction that is age appropriate. This will allow boys to meet more Cub Scouts in the district, and we will still attempt to keep packs together as best we can. We will once again be offering a Tot Lot for young children of Staff members and parent volunteers. They, too, will get to participate in a few age appropriate activities. Our Youth Staff program will provide opportunities for older youth to earn leadership and service hours.

Please come and help us out! We need your ideas, input, time, and talents.

Program Dates, Time, and Fees
We are currently scheduled to hold camp the 11-14th of June 2013. Campers’ arrival is expected between 8:10 and 8:25 am. Opening ceremonies will begin promptly at 8:30 each morning. Pick-up of scouts is directly after closing ceremony, which will end promptly at 4:30 pm. Youth Staff, Walk Around Den Leaders and Staff are requested to be at camp between 7:55 and 8:10 am and plan on departing at 5:00 pm. This is to allow for daily information and feedback sessions. Friday camp hours will be different. Friday will be our one day Tiger Cub Day Camp. We will be ending with a BBQ and Closing Campfire. Regular programming ends at 2:50pm, the campfire begins at 3:00pm, and the BBQ will begin at 4:30 and last until everyone is done eating!

*National Day Camp guidelines require an adult partner for each Tiger Scout at Day Camp.

Registration Fees:

Day Camp $45.00
Tiger 1 Day Camp $20.00

Camp fees allow participation in all areas of the camp. Each camper will receive an Official Day Camp Uniform T-shirt that should be worn each day of attendance. Fees also go to cover costs of administering camp, program equipment and events. No one on staff receives compensation of any kind.

Registration/Refunds:
Scouts interested in attending Camp need to submit complete registration and health form. Fees must be paid in full at that time. Make checks payable to BSA Montana Council. Camp fees are non-refundable except in cases of emergency. Emergency related refunds require a written request to the Day Camp Director. Each case will be considered on an individual basis.

Anyone interested in volunteering to work on the staff should mail their application/registration to:

Brad Weaver at: weave82@hotmail.com

or

Ken Roberts at: kenkrista.r@hotmail.com

Each volunteer staff member that works at camp will also receive an Official Day Camp Uniform T-shirt.

Camp Location and Directions:
Camp will be held at the Medicine River Scout Center (also known as MRSC). This is the old Skeet Club location off Central Ave West across the levy from Wadsworth Pond. This is the same location as last year.

Transportation to Camp:
Transportation to and from our Camp’s location is the parent’s responsibility. We encourage parents within the same Pack to car pool; however, appropriate information needs to be provided as part of the registration packet in order for your child to leave the site with anyone…including the child’s parent/custodian. If you carpool as a den, you will need to fill out a tour permit and bring that with you.

Camp Uniform:
Each Camp participant is required to wear the official Camp T-shirt everyday. This allows us to readily see who should be in camp and who shouldn’t. If the t-shirt is unavailable, please wear an official Cub Scout shirt. Pants or shorts are acceptable. We advise that every participant wear an older pair of sneakers (with clean socks) daily. There are NO sandals allowed in Camp. Events and activities are planned that will require a good pair of shoes.

Lunches and Water:
Each camp participant is responsible for providing his or her own lunch and drinks for the lunch time period. It is advised that each Camper put their healthy lunch inside of a labeled, one-gallon Ziploc baggie with a frozen drink inside to help keep their lunch cool. Den Leaders are expected to provide a cooler for the storage of their Den’s lunches. Camp will not supply ice for coolers, so make appropriate arrangements.

Family BBQ:
The annual Family BBQ and Closing Ceremony will be held Friday evening at the camp. This event will include the BBQ (with hamburgers and hot dogs provided, families are asked to bring a pot luck dish to share with others).

Tot Lot:
The purpose of the Tot Lot is to provide a place for Staff/Den volunteers to bring their non-scout children. Activities are planned to accommodate these young children. In order for a child to attend Tot Lot, a parent MUST be in Camp. We do not provide day care for siblings of Scouts or any other child. Each Tot Lot participant must be toilet trained.

Youth Staff:
Boy Scouts of any age and older siblings, who are at least 14 years of age or First Class Rank are invited to volunteer as a Youth Staff. Service hours will be recorded and a letter providing proof of service will be given at the end of each Camp session. If an adult attends camp on Staff or as a Den Leader for the week, older siblings, between the ages of 11 and 18 years, may also assist their parent as a Youth Staff.

When applying for a Youth Staff position, please indicate your preferences of stations. Please note that Range activities require Aides to be at least 14 years of age.

Station Leaders and Den Leaders:
All Volunteers are required to attend a Camp Leader training session prior to Camp. In addition, each adult must also have taken a Youth Protection Training Course. A parent, who is not currently a Den Leader, may still apply to be a Walk Around Den Leader at Camp as long as they have taken these two required trainings. YP Training is available online but proof is required before a training card will be given. This training will also be available at one of two training sessions offered.

Walk Around Den Leader responsibilities include escorting their assigned Den to the different program activities, supporting team building with the Den, encouraging individuals to do their best and to respect each other, and providing positive redirection/discipline when necessary. In addition, the Den Leader is responsible for providing a cooler to contain their Den’s lunches. It is suggested that the Den Leader coordinate, within their Den, the responsibility of bringing ice to keep their cooler cold. Camp will not provide ice.

Station Leader responsibilities include preparing an initial and final inventory of the materials needed/utilized within their station, preparing for each period’s activity, promoting a positive and instructive atmosphere for the Scouts at their station and guiding/supervising the Youth Staff assigned to their station.

When registering as a Volunteer, please indicate whether you would like to be a Walk Around Den Leader or a Station Leader.

Staff:
Anyone who would like to be on staff for Day Camp can contact Ken Roberts(952-1769) or Brad Weaver at (750-8615). You will need to have the same training as the other adult volunteers. We are currently trying to fill many positions.

Training for Camp:
Each Den Leader, Youth Staff, and Staff Member is expected to attend a training session to learn the ropes. If you cannot attend this training session please contact Ken Roberts at 952-1769. Training will be offered on 5/30 from 6:30 – 8:30pm and 6/1 from 9:30-11:30am.

Planning Request:
Many volunteer hours are spent planning for a successful Day Camp. If you are able to assist in any way with brainstorming, planning, pre-assembling items or pre-camp serves, PLEASE call Ken Roberts. We need all the help we can get. Thanks.

Contact Information:
Any questions regarding Camp should be directed to:
Ken Roberts
2821 2nd Ave N
Great Falls, MT 59401
406-952-1769

Camp Information Weird Science
Youth Volunteer Registration
Adult Registration Form
Scout Application
BSA Health Form part a-b

Webelos Rendezvous

The 2013 Webelos Rendezvous presented by Troop 4 is almost here!
This year the Webelos Rendezvous is on June 7,8,and 9th at the Medicine River Scout Camp.
Here is the info from Troop 4:

COME JOIN US FRIDAY AND SATURDAY NIGHT FOR SOME REAL SCOUT FUN AND CAMPING WITH THE BOY SCOUTS OF TROOP 4! THE WEBELOS WILL GO THROUGH THE STATIONS; HOWEVER, ANYONE CAN COME WATCH. THERE ARE LIMITED CAMPSITES SUITABLE FOR TRAILERS – MOST ARE TENT SITES. MEALS ARE NOT PROVIDED – EVERYONE BRINGS THEIR OWN. IT IS STRONGLY RECOMMENDED THE WEBELOS COOK MEALS FOR THEMSELVES AND THEIR FAMILY. OPEN FIRES ARE ONLY ALLOWED IN RAISED BURN BARRELS. NO FIRE RINGS OR PITS. BRING YOUR OWN FIREWOOD – NO WOOD IS AVAILABLE ON SITE. LEAVE NO TRACE.
PLEASE HAVE YOUR WEBELOS IN THEIR CLASS A UNIFORM FOR THE FLAG CEREMONY SATURDAY MORNING AND THE CLOSING CEREMONY SATURDAY NIGHT. WE WILL BE REITIRING SEVERAL FLAGS AT THE EVENING CAMPFIRE.

STATIONS WILL CONSIST OF: BB-GUN, ARCHERY, FIRST AID, KNOT TYING, AND FIRE STARTING.
Cost: $15
CHECK IN: ANYTIME AFTER 5:30 P.M. ON FRIDAY or BEFORE THE OPENING FLAGS
OPENING FLAGS: 9:00AM SATURDAY
EVENTS BEGIN: 10:00AM SATURDAY
SATURDAY’S SCHEDULE OF EVENTS: 
 10:00 TO 12:00 – STATIONS
 12:00 TO 1:30 – LUNCH
 1:30 TO 3:30 – STATIONS
8:00PM – CLOSING CAMPFIRE/FLAG RETIREMENT CEREMONY

CHECK OUT: 10AM SUNDAY
Contact Eric Spragg ASM Troop 4 @ 899-9298

Webelos Rendezvous 2013